The approval function is used for two stages and has been enhanced for several levels. It applies anywhere between drafter to final approval with specifications including workflow, number of people etc. This feature in our TRANS-Account system has eliminated the use of paperwork. Get all the approvals on your system and achieve credible approval processes from remote locations.

This feature allows you to upload pdfs for invoices and excel documents while entering slips. The attached files are available for preview during approval or inquiry of the slip. This feature allows one to manage and organise their papers and sheets by viewing the attachments on their computer desktop, which helps avoid all the hassle.

TRANS-Account has a feature that allows you to upload and download journal details in Excel sheets. These sheets are added to every slip on the entry and further minimize journal entry work. It’s specifically effective for large inputs.

Download

Get the journal details on the slip input screen as your import format to download the data.

Upload

Import Excel sheets made in the system using the set import format with the upload function.

It’s possible to look into historical data and check the status of slips. This function allows you to keep an update or correction, new registration, denial and approval of slips and further strengthens the internal control function.

TRANS-Account system allows you to manage multiple account structures as per management accounting. Our accounting reports are segregated as per specific vessel reports, category reports, voyage reports, port reports and many more.

TRANS-Account facilitates basic accounting of varied items, breakdowns, subsidies, business partners, and departments. It also works with 6 types of management codes: voyage code, vessel code, port code and time charter contract number etc. The feature also allows you to set desired non-accounting items for analysis. Its features also allow you to manage profit and loss per several item combinations.

The system allows you to transact in foreign currencies. Moreover, it provides a record of foreign currency balances simultaneously. You can also automate the revaluation of foreign currency while supporting slips creation. As the system performs the data processing at the closing time, it further minimises the data entry requirements. Our system also facilitates the creation of foreign remittance request forms and foreign remittance online banking data files through the system. With Maritime Accounting software, you can enhance the overseas subsidiaries' accounting process.

The debt or credit balance management feature supports several operations, including recording debt, processing payments, and managing receivables. Furthermore, it streamlines the procedures using the automation of comprehensive foreign remittance data records. The data is automatically transferred, and the payment slips are also generated instant. In the deposit process, the system acquires the data through the bank, deposit data record and other balance records. It is automatically aligned to clear the balance and create the deposit slips accordingly.

At TRANS-Account, you will have the option to set the language to any languages, be it English, Japanese, Chinese or any other. Hence, the system is suitable for international operations across standardised accounting systems.

The system has an interface that depicts journal data in the most organized and well-represented way. With TRANS-Account, you can operate the interface with integral external access.

It is pretty straining to manage B/S transactions that encompass the management of advance payments, agency receivables/payables, and other unsettled accounts. The journalized data is automatically presented in list form for debit and credit transactions. Further, the system enables automatic matching through keys, including ship name, business partner, and route. On the other hand, unmatched data is termed unsettled data.

TRANS-Account offers its users the ability to look for conditional journal using the journal query function. The system also provides the option to save past conditions for searching and further simplify their search using retrieve action.

You can register the voyage schedule with attributes like completion date, departure date as per the vessel name. The settlement journals are suited for the Time Charter Equivalent (TCE) and further allow periodic assessment of the changes in the performance of the shipping company

Using the Off-set Settlement feature, you can settle your advance payments, hire, port charge and outstanding while creating a settlement statement. It will further use the settlement date for payment processing.

While you enter the TRANS-Accounting system, you will pass the password authentication stage. The system is restricted to other departments, and only the accounting department will have access to avoid any data leak.

At TRANS-Account, accounting for a varied business is performed using a single system. We know that every company will have a distinct management strategy and course of action. However, our TRANS-Account is a standard system set for all shipping companies. We bring you a Group Accounting feature that enables in-group transactions to be accounted as a whole. It also supports the generation of intercompany replacement slips. This system is perfect for the Special Purpose Company (SPC) /Special Purpose Vehicle (SPV) model. The former will create slips, and the latter's slip input is automatically created while eliminating double entries. Operating company founds a special purpose company in international boundaries like Liberia and Panama. It helps charters and only ship-owned vessels from SPC to attain operational efficiency. Group Accounting simplifies the complex accounting transaction of inter-related companies.