How can I change my password?

AIS Support

19/08/2021

Start of the application 【Main Menu window】

• Click “Change Password” (Key icon) and the following window appears.
• Enter New password and New Password (Confirm). Click “Confirm” to save.

How to change background colour frame?

AIS Support

05/08/2021

Start of the application 【Main Menu window】

Choose the colour from top right of the screen.

The background colour is changeable for individual User.

How to close all open tabs at once?

AIS Support

27/08/2021

At the program tab header, right click and below Menu will be display.

• Close all tabs : 
  • Closing all the program that being displayed
• Close all other tabs : 
  • Closing all the program except the selected program tab
• Close : 
  • Closing the selected program tab
• Detached : 
  • Displaying the program in separated tab 

How to change the order of items list?

AIS Support

26/08/2021

You can change the order of item list in almost all the program with list by clicking (hold) and drag the item to change the order.

How to create new Employee?

AIS Support

04/08/2021

You can create new Employee at Master -> Employee Master and click “New(F1)” button. New screen will be display (refer below):

• Bank Account :
  • Specifying the transferred drawing bank of your own company when you pay an employee with the bank transfers in “Employee Payment”. 

• Bank :
  • Specifying Transfer Bank of the Employee.

• Branch :
  • Specifying Bank Branch of the Employee.

• Beneficiary Account No :
  • Specifying Transferred Account Number of the Employee.

• Account Name Memo :
  • Specifying Account Name Memo of the Employee.

• Deposit Type :
  • Choosing Transferred Account Deposit Type of the Employee.

How to create new User for TRANS?

AIS Support

18/08/2021

You can create new User at Master -> User Master and click “New(F1)” button. New screen will be display (refer below)

• User Code :
  • The code is unique with respect to each User. A User is recognized with both Company and User code (same code of difference companies is recognized as difference Users).

• Password :
  • Password for login.
  • There is a dedicated function of Password change other than User Master. Normally, each login user changes their password by himself within a period. Please change Password in User Master when the Password needs to be reissued in case that the user has forgot the password for login, and so on.

• PG Roll :
  • Specifying the authority on Program to put restrictions on program available with respect to each User.

• Open Roll :
  • Specifying the authority to put restrictions on open Account and Department.

• Update Authority Level :
  • Setting the following authority on Slip
    • Authority to modify a slip in Slip Entry
    • Authority to inquiry a slip and re-print it in Status of Entry inquiry
    • Authority to inquiry a slip in Journal Check list
    • Authority to approve a slip in Approval Entry
  • The range of Authority to be given are as below
    • “All” – all slips
    • “Entry Person” – the slips the User input him/herself
    • “Belonging Department” – the slips input by the Department the User belongs to

• Closing Slip Division :
  • Specifying whether the user is an Accountant or not. Accountant can issue Closing slip in Slip Entry. Non-Accountant cannot.

• Employee :
  • Specifying Employee Code. Employee code can be created in Employee Master.

• Department :
  • Specifying belonging Department.

• Language Code :
  • Specifying a language. Words in screen or a title of ledger sheet are displayed in the specified language.

How to create new Account code?

AIS Support

05/08/2021

You can create new Account at Master -> Account Master and click “New(F1)” button. New screen will be display (refer below):

• Aggregate Class :
  • Selecting from among Input Account, Summary Account on Financial Statement, and Caption (Index Account) without figures on a financial statement. Only Input Account is available in Slip Entry. 

• Debit/Credit Class :
  • Choosing “Debit” or “Credit” for Account. 

• Account Type :
  • Specifying the account type for the account master. 

• Sub Class :
  • Choosing “Yes” for the Account with Sub Account, “No” for the Account without Sub Account. In addition, in case of “Yes”, you need to set Sub Master separately. 

• Fix Department :
  • Specifying a fixed department if other than the specified department is not accepted as department in slip entry. 

• Tax :
  • Specifying the default TAX code that is automatically set for the account when you use it in Slip Entry.

• GL Account Control Class :
  • Choosing “Fund Account” for cash and deposits. Only the fund account is available to input in the header of receipt slip input or payment slip input. Also, only Fund Account is available for output of Bank reconciliation report or Cash and Bank Transaction Inq as well. 

• AP Account Control Class :
  • Choosing “AP Account” for AP Account.
  • Only AP Account is available to input in the header of AP Entry Slip Input.

• AR Account Control Class :
  • Choosing “AR Account” for AR Account.
  • Only AR Account is available to input in the header of AR Entry Slip Input.

• Counterparty Input :
  • Set the counterparty for the account in Slip Entry is whether “Customer” “Vendor”, both “Customer & Vendor” or ”input Not Allowed”. In addition, you need to set “Customer” or “ Vendor” for counterparty in Counterparty Master separately.

• Offset Account Control Class :
  • Displayed as Detail of Offset Target in Offset Entry.

• BS Account Offset Division :
  • Setting whether the account is targeted for BS Account Offset or not.

• Revaluation Flag :
  • Setting whether the account is targeted for Revaluate or not. In case of being targeted, choose “Clear Off And Re-enter” or “Apart”.
    • Clear Off And Re-enter: Reversed Journal is input on the 1st day of next month after ending year Revaluate.
    • Apart: Reversed Journal is not input.

You can use “~Input Flag” below in the slip with the check.

• Cash In Slip Input
• Payment Slip Input
• Transfer Slip Input
• Expense Reimbursement Input
• AP Slip Input
• AR Slip Input
• AR Offset Slip Input
• Asset Recording Slip Input
• Payment Request Slip Input
• Multi-Currency :
  • If you check this, you can input a foreign currency transaction in slip entry. If you do not check, the base currency is used in the slip.

• Employee :
  • You can input an employee as you use the account in Slip.

• Management 1~6 Input Flag :
  • You can input Management code as you use the account in Slip.

• Descriptive Field 1~3 Input Flag :
  • You can input Non-Acct detail as you use the account in Slip if you check “Descriptive Field 1~3Flag” (“SGD Amt Input”, “DF2”, “DF3” in the below screen as example).

• Sales Tax :
  • You can input Sales Tax as you use the account in Slip.

• Purchase Tax :
  • You can input Purchase Tax as you use the account in Slip.

How to create new Sub-Account code?

AIS Support

18/08/2021

You can create new Sub-Account at Master -> Sub Account Master and click “New(F1)” button. New screen will be display (refer below):

• Account :
  • Specifying the Main Account to attached to the Sub Account.

• Sub Account Code :
  • Setting a Sub Account Code. The code is unique to each sub account.

How to sum up and display my accounts in financial statement report?

AIS Support

18/08/2021

In Account Summary master, you can define accounts included in financial reports, how to sum up and how to display it. You can create new Account Summary Master at Master -> Account Summary Master and click “New(F1)” button. New screen will be display (refer below):

• Chart of Account :
  • Specifying the Chart of Account to use.
  • Chart of Account can be set at Account System Name Master.
• Account :
  • Specifying an Account that you wish to add to the Chart of Account.
• Disclosure Account Name :
  • You can set account name (which is different from Account Name) to be displayed in a financial statement.
• Aggregate Destination Account :
  • Specifying an account that you wish to add up to. (e.g.: Add Cash and Deposit up to “ Total amount of Cash and Deposit”).
  • Otherwise please leave the space blank.
• Output Order :
  • Specifying the order of accounts displayed in a financial statement.
• View Division :
  • If you choose “Not Show”, the account is not displayed in a financial statement.

How to create new Counterparty?

AIS Support

18/08/2021

You can create new Counterparty at Master -> Customer Master and click “New(F1)” button. New screen will be display (refer below):

• Counterparty Code :
  • Setting a Counterparty Code. The code is unique to each Counterparty.

• Counterparty Name :
  • Displayed in AP Balance List, AP Balance Detail, AR Balance List and AR Balance Detail. (Supplier name + Office name).

• Post Code, Tel No, Fax No, Address 1, Address 2 :
  • Printed in invoice and ledger sheet.

• Vendor Class :
  • Selecting “Vendor” or “Non-vendor” as to the counterparty. Vendor refers to the counterparty targeted in AP Management. You can input only supplier in the header of Invoice Entry.
  • In case of Vendor, please set Payment Term Condition Master separately in addition.

• Customer Division :
  • Choosing “Customer” or “Non-customer” as to the counterparty. Customer refers to the counterparty targeted in AR Management. You can input only customer in the header of AR Entry Slip.
  • In case of Customer, please fill in Customer Information details.

• Aggregate Counterparty Code :
  • If the counterparty is a subsidiary company or branch of the group company, you can set the main supplier the counterparty belongs to as “Summarized Supplier”.
  • In ledger sheet, you can output summarized list by each summarized supplier.

How to create new payment term for supplier?

AIS Support

18/08/2021

It is necessary to register the supplier whose Vendor Division is “Vendor” in Counterparty Master. You can set more than one Payment Methods for one supplier (Cheque, GIRO, Remittance). You can create new Payment Term Condition at Master -> Payment Term Condition Master and click “New(F1)” button. New screen will be display (refer below):

• Counterparty :
  • Specifying the supplier you wish to register the payment method for.
• Payment Terms Code :
  • The code is unique to each supplier pay terms.
• Payment Method :
  • Specifying the payment method. It is going to be the default of the payment method in Invoice Entry.
• Payment Class :
  • Choosing “Manual” or “Auto”.
• General Fixed Payment Condition :
  • In Invoice Entry, the default of Due Date is the date after the days set (in this Fixed Payment Condition) of GL Date.
• Transferred Information :
  • Please fill in all necessary information required.